Loaded 7 Product Import/Export Guide
Posted by on 10 March 2014 12:54 PM
Loaded 7 provides you with a powerful way to import and import products through a tab delimited CSV file.
You can also Import and Export Categories and Simple options. These will be covered in separate articles.
In this guide we will:
Important: Before importing changes or new items make sure to back up your store
Step 1: Exporting Products or Sample File
To Export your products or sample file, login to your Administrative Tool and click Products
Then Click on Products Import/Export
If you would like to export products click the button denoted by the red arrow (Full Data Set)
To download a sample file, click the button denoted by the blue arrow (Get Sample File)
Remember your download location.
Step 2: Working with your data file
You can work with this file in any spreadsheet or notepad program. Spreadsheets are preferred as they have an easier view.
Open your spreadsheet program and open the file that you downloaded, you may see a few boxes as shown below.
Ensure Delimited is selected, Import is at column 1 and that the File origin is correct. Click Next
On the next box, ensure that Tab is selected and leave the text qualifier unchanged. Click Next.
In the final box, Make sure the Column data format is General and click Finish.
Now that our file is open, it will look like the image below, we are ready to edit products.
You will see a number of fields and they are explained below.
Editing a Product.
Now that you have your file, you can make changes to any field in the sheet. Keep in mind you should never change the id or parent_id fields.
If you plan to change the base image, ensure that it is uploaded to you server.
Once you have made the changes, save the the file. You will be presented with a few popups during this process as seen below.
You will want to click the Yes box. You may be presented with this box again when saving, just click yes again.
When you exit your spreadsheet program you may see this message, click save and choose the location in which you would like the file if it has changed.
Step 3: Importing your Changes
We are now ready to import your changes. Navigate to the Products Import/Export page.
You click on the Upload a File button.
Once you click, you will be presented with a file box. Navigate to the location of the file. Select the file and click open.
You will now see the file ready to be imported. To start the import, click Import.
After the import is completed, you will see the results. It will show you the number of items imported and the number update. If you are adding new items as well, you would see the number added.
Click ok and you will be able to review the results in your admin and store front.
Adding New Items
You can add items in 2 ways. You can add them to your full product set data file, or start with an empty sample file. The sample file includes the required headers. The preferred method is exporting existing products. This will show you all the required fields for the import
The biggest change when importing new items is that the id and product_id columns MUST be blank
Ensure that you fill in all information for the new items. You can create new categories as well just by entering them into the categories and parent_categories fields. You can follow the field guide above to see what fields you must enter.
When you are done creating the file, the file and you are now ready to import.
Follow the same steps as above:
When finished, your dialogue box will look a bit different, you will see it will show you the number of new items imported.
All items and categories (if applicable), should now be visible in your catalog.
If you do not see the new products or other changes reflected on your storefront, you will want to clear the store cache files. See the steps below.
1. Click on System Tools
1. There are 4 steps on this screen:
A.In the show box, select all
B. To the left of the Cache Blocks, Click to select all
C.Clock on the With Selected and choose delete.
D. Confirm the deletion.