Knowledgebase: Loaded 7
Loaded 7 Option Variants Import/Export Guide
Posted by on 11 March 2014 04:59 PM

Loaded 7 provides you with a powerful way to import and import Option Variants  through a tab delimited CSV file.

You can also Import and Export Categories and Products. These will be covered in separate articles.

In this guide we will:

  1. Show you how to export Option Variants or a sample file that you can use to add Options Variants from another source.
  2. What each field means in the CSV so you can properly input information.
  3. How to import your Options Variants and review the results.

 

Step 1: Exporting Products or Sample File

To Export your Options Variants or sample file, login to your Administrative Tool and click Products

Import_Step_1

 

Then Click on Products Import/Export

Import_Step_2

 

If you would like to export Options Variants click the button denoted by the red arrow (Full Data Set)

To download a sample file, click the button denoted by the blue arrow (Get Sample File)

Remember your download location.

Option_Variant_Export_Step_3

 

Step 2: Working with your data file

You can work with this file in any spreadsheet or notepad program. Spreadsheets are preferred as they have an easier view.

Open your spreadsheet program and open the file that you downloaded, you may see a few boxes as shown below.

Ensure Delimited is selected, Import is at column 1 and that the File origin is correct. Click Next

Open_File_Dialogue

 

On the next box, ensure that Tab is selected and leave the text qualifier unchanged. Click Next.

Open_File_Dialogue_2

In the final box, Make sure the Column data format is General and click Finish.

Open_File_Dialogue_3

Now that our file is open, it will look like the image below, we are ready to edit Option Variants.

Option_Vairants_Download

You will see a number of fields and they are explained below.

  • Id – This is the unique product identifier in the database. You cannot have duplicate Id’s. Also, do not change this identifier.
  • languages_id – System default. Do not change.
  • variants_groups_id – The number of the options group
  • title – The name of the Option Variant
  • sort_order – The priority in which options will be displayed. Lower number is first
  • Editing Option Variants.
  • Now that you have your file, you can make changes to any field in the sheet. Keep in mind you should never change the id field.
  • Once you have made the changes, save the file. You will be presented with a few popups during this process as seen below.
  • You will want to click the Yes box. You may be presented with this box again when saving, just click yes again.

File_Save_Message

When you exit your spreadsheet program you may see this message, click save and choose the location in which you would like the file if it has changed.

Product_Save_Message_2

 

Step 3: Importing your Changes

We are now ready to import your changes. Navigate to the Products Import/Export page.

You click on the Upload a File button.

Category_Import_Step_5

Once you click, you will be presented with a file box. Navigate to the location of the file. Select the file and click open.

Option_Variants_File_Selection_

You will now see the file ready to be imported. To start the import, click Import.

Option_Variants_ready_to_upload

After the import is completed, you will see the results. It will show you the number of items imported and the number updated. If you are adding new items as well, you would see the number added.

Import_Results_Update

 

Adding New Items

You can add items in 2 ways. You can add them to your full product set data file, or start with an empty sample file. The sample file includes the required headers.

The biggest change when importing new items is that the id column MUST be blank.

Adding_New_Variants

Ensure that you fill in all information for the new items.

When you are done creating the file, the file and you are now ready to import.

Follow the same steps as above:

  1. Click the Upload a file button
  2. Select the correct file and click open
  3. Click the import button

When finished, your dialogue box will look a bit different, you will see it will show you the number of new items imported.

Adding_Variants_results

You should now see your new options in your Admin Console and also when they are added to products.

 

Trouble Shooting

If you do not see the new products or other changes reflected on your storefront, you will want to clear the store cache files. See the steps below.

  1. Click the Settings/Menu Button

Clear_Cache_Step_1

 

  1. Click on System Tools

Clear_Cache_Step_2

  1. Click on Cache Control

Clear_Cache_Step_3

1. There are 4 steps on this screen:

1. In the show box, select all
2. To the left of the Cache Blocks, Click to select all
3. Clock on the With Selected and choose delete.
4. Confirm the deletion.

Clear_Cache_Step_4

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